Emergency Management

AGENCY RESPONSIBILITIES

ADMINISTRATION: Municipal officers, including elected officials, clerk and other administrative officers participate in, oversee and support emergency management activities, especially preparedness and response.

HUMAN SERVICES: Dane County Human Services coordinate Emergency Human Services in County and Emergency Public/Environmental Health concerns. The American Red Cross and other agencies are primary service providers.

LAW ENFORCEMENT: The Dane County Sheriffs Office provides primary law enforcement service for Montrose.

WARNING/COMMUNICATIONS: The Dane County Public Safety Communications (9-1-1) Center coordinates emergency communications and is the primary activation point for the Emergency Alert System (EAS) and the outdoor warning siren system.

FIRE SERVICES/HAZARDOUS MATERIALS (HAZMAT) RELEASES: The Belleville, Montrose and Exeter Fire Department provide fire services and limited response to hazmat releases in the community. Dane County contracts with the City of Madison Fire Department (MFD) responds to Level B hazmat releases by contract with Dane County, and to Level A hazmat releases by state contract.

EMERGENCY MEDICAL SERVICES (EMS): The Belleville EMS District provides emergency medical care and transportation in Belleville, Montrose and portions of New Glarus, Exeter and Oregon.

UTILITIES: Alliant Energy supplies electricity to the community. Wisconsin Gas supplies natural gas to the community. Verizon provides telephone service to the community.

VOLUNTEER COORDINATION: Identify potential disaster-caused needs appropriate for volunteer response, identify actual and potential sources of volunteers and volunteer resources, and develop procedures to manage non-affiliated volunteers, skills and resources.

PUBLIC INFORMATION: Coordinate emergency public information/media liaison.

DAMAGE ASSESSMENT: Assess damages, compile information and provide reports to local and county authorities.

EMERGENCY MANAGEMENT: Dane County Emergency Management maintain the County Emergency Operations Center (EOC) and guides and supports county, municipal, public, and private emergency activities through an integrated emergency management system.

DEPARTMENT EMERGENCY TASK ASSIGNMENTS: The exercise of individual judgments, initiative, common sense, awareness, urgency, cooperation and coordination is essential in accomplishing emergency task assignments. Departments with emergency task assignments are responsible for developing and maintaining their own internal emergency plans and operating procedures to assure their capability to carry out their assigned tasks.

Comprehensive Emergency Management:

The four phases of emergency activity are mitigation, preparedness, response, and recovery. Actions in all four phases constitute the emergency management program.

MITIGATION activities eliminate hazards, reduce the probability of their occurrence, or reduce the effects of unavoidable disasters.

PREPAREDNESS activities are necessary to the extent that mitigation activities have not or cannot prevent disasters.

RESPONSE activities follow notice of an impending or potential emergency or after its occurrence.

RECOVERY activities begin immediately after the effects of the emergency are known and may continue for a number of years after a disaster.

DIRECTION AND CONTROL/INCIDENT MANAGEMENT

During routine activity the established procedures for managing incidents will be used by response agencies. Some events, due to their duration or other factors, may require coordinated incident site management. In those cases, all appropriate agencies will be represented at the Command Post (CP) and support will be provided through established structures.

During actual or imminent disaster events, all agencies will respond in accordance with both their own standing operating procedures and the provisions contained herein. If a conflict arises between the two, the provisions set forth herein will govern:

1. The Community Emergency Operations Center (EOC) will be activated. All local agencies with emergency responsibilities will have a representative at the EOC. Other local, mutual aid and support agencies may be asked to send a representative to the EOC.

2. Command Posts (CP) and staging areas may be established at or near emergency site(s), depending upon the nature of the event. All agencies responding to the site will be represented at the CP. There will be only one CP established per site.

3. Communications will be established between the EOC and CP and with 9-1-1.

4. CP and EOC personnel will jointly manage the incident. CP(s) will direct site operations with EOC support. Certain functions [coordination of multiple CP(s), support of shelter operations, public information, etc.] will be managed by the EOC, including coordination with the County EOC.

Most people who live or work in Dane County have been affected by natural hazards in one way or another. Dane County and its residents are vulnerable to a variety of hazards including extreme temperatures, severe winter weather, tornadoes, and floods. These extreme weather events seem to be occurring more and more frequently, often with disastrous results. In fact, many experts believe that the heavy rains, strong thunderstorms, and tornadoes that struck the upper Midwest last summer are a sign of the future trends. The frequency and severity of future weather extremes is difficult to predict, but the trend seems clear. Six of the fourteen federal disasters declared for Dane County have occurred in the last ten years. In fact, according to National Weather Service records, eight of the ten most costly weather events to affect Dane County have occurred since 2000. Combined, these ten events alone account for an estimated $181* million in property damage, crop loss, and governmental response and infrastructure repair costs.

As dramatic as these figures are, they do not tell the whole story of damages caused by natural hazards in Dane County. In addition to these large events, almost every year there are smaller, isolated weather events that cause localized property damage and losses significant to the people affected.

Hazard Mitigation Plans

The rising costs associated with disaster response and recovery have focused the attention of federal, state, and local governments on addressing natural hazards before they occur. Obviously, torrential rains and tornadoes cannot be prevented from occurring. Planning for natural hazards and implementing mitigation measures, however, can reduce the impact of such events when they do occur. Emergency response and recovery costs can be reduced. Property damage and monetary losses can be reduced. Personal injury and loss of life can be reduced. The economic and social impact on the community as a whole can be reduced.

In 2005, Dane County and thirteen local units of government within the county collaborated in a planning effort to develop a Natural Hazard Mitigation Plan. This plan was prepared by the county’s Department of Emergency Management under the direction of County Executive Kathleen Falk and the County Board’s Public Protection and Judiciary Committee. The purpose of the plan is to better understand the natural hazards and their impacts on the people and property of the county. But the plan is not simply a descriptive exercise. The plan is intended as a plan of action, identifying a wide range of options to reduce the county’s vulnerability to natural hazards – before the next disaster occurs.

The current plan can be viewed on the county’s website at:
http://www.countyofdane.com/emergency/mitigation_plan.aspx

The flood-related elements of the hazard mitigation plan were developed in 2004 through a separate process. The current flood mitigation plan can be viewed on-line at http://www.danewaters.com/management/floods.aspx

The recommendations in the flood mitigation plan have also been incorporated in the county’s comprehensive plan, formally adopted by the County Board and signed by the County Executive in October 2008.

Printed versions of either of these plans can be obtained by contacting Dane County Emergency Management directly at (608) 266-4330.

Plan Update Process

These plans are now being updated. The county has received a FEMA sponsored grant to support the effort. Dane County Emergency Management is taking the lead and has hired a consultant, AMEC Earth and Environmental, to manage the project. AMEC will facilitate the planning process, collect necessary data, and perform other technical services, including updating the risk assessment and plan document.

A planning team has been organized and meets on a regular basis, working through varying levels of review, revision, and update of the following elements of the plan:

Previously identified hazards that may impact or have impacted the community;
Profiles of the most recent hazard events;
Assessment of the vulnerability to those hazards;
Assessment of the communities’ capabilities to mitigate the hazards;
Mitigation goals and objectives;
Specific mitigation actions and projects;
Implementation strategy for the plan;
Plan maintenance and update process;
Plan approval and adoption.

Forty-five of the sixty-one cities, villages, and towns are now actively participating in this process.

How Can You Get Involved?

Members of the community have a very important role in this process. The planning team regards broad public participation in the planning process as an essential strategy for developing a plan that will be effective, supported by the public, and ultimately implemented. The process will provide a range of opportunities for Dane County citizens, public officials, and stakeholder groups to participate and give input in the plan update.

• Loss estimates provided by the National Oceanic and Atmospheric Administration (NOAA) National Climatic Data Center.